Definition of wedding planning Wedding planning is the process of coordinating all of the details involved in the making a wedding a remarkable event in accordance to the time schedule and budget of those responsible for the wedding. Objectives of wedding planning  Planning –This involves visualizing the wedding itself and then putting things in order for that vision to materialize.  Scheduling –This is creating a work plan for the events and activities that will make the wedding possible, this work plan should be governed by time constraints in order for things to be done in a timely manner.  Organizing-This is creating relationships between the activities being partaken in …show more content… The volume of information that results from the series of meetings and events is enormous and is very difficult to manage. The amount of paper work one has to go through just to pin point certain details is just too much. Human is to error and this is very common especially when planning for big events. Omitting certain guests or forgetting to send invitations to certain people is quite common in weddings and may be looked at as callousness and yet it is as a result of human error. Planning is done because resources are limited, in the traditional wedding planning method, human judgment is used to make the estimates, without an accurate method of creating a budget over estimation or under estimation of cost is rather inevitable, and usually leads to bigger problems such as delays and disorganization. Traditional wedding plans are usually barred by delays that lead to last minute rush to get people and things into place this leads to a lot of tension especially to the couple that is supposed to be wedding.

wedding gallery event

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1.Wedding Co-ordinator

The wedding coordinator is in charge of the vast majority of preparations consulting the bride and groom as to their tastes, preferences, and budget limitations

2.Bride and groom

The bride and groom are responsible for such important aspects of a wedding as dates, guest list and invitations, wedding rings, location, budget, design and theme, entertainment, and menu

3.Maid of Honor and Best Man

The maid of honor and best man take care of the personal aspects of the wedding such as gathering for gown and suit fitting, the events related to the wedding; and they also participate in rehearsals and the official parts.

4.Critical Path

The critical path is a necessary part of any event because it outlines the exact sequence of actions required to put the plan into practice. Below is the graph demonstrating the general critical path for the wedding.

5.Site selection

The site selection procedure involves a series of criteria helping to narrow down the available locations and choose the most suitable one. The main and most important criteria are the following:

• The number of guests
• Access and reach
• Available premises
• Cost
• Catering options
• Weather (indoors or outdoors area)
• Venue layout
• Resources provided (heating or air-conditioning, electricity, stage and furniture, lighting, music, restrooms, suitability for the guests with special needs) (“Event management planning guide,” n.d.).
• Is the location easy to find?
• What will the weather be like?
• Does the location fit the objectives and vision of the event?

6.Staging Audiovisual Lighting

The staging, lighting, and audiovisual capacities of the locations hosting the event will be checked during the first visit. Also, the administration of the venue could answer these questions over an email or a phone call.

7.The Guest List

For a wedding, the invitations are not transferrable, and people on the guest list are usually not replaced (Allen, 2009). The important considerations in this regard involve the relationships between different groups of people, the kind of atmosphere that will occur once they are all placed together, the sitting arrangements, and the hierarchy of the guests’ importance.

8.Food and Beverage Considerations

Sustainability and eco-consciousness are the priorities in this event when it comes to food. The Green Guide to Catering and Event Planning (n.d.) emphasizes that at an event like this finger food is to be preferred as appetizers and snacks; as for beverages and water, bottled drinks are to be replaced with dispensers, biodegradable cups could be used. The food should be delivered in one bulk to prevent extra transportation impacts.

9.Menu Planning

Diversity is an issue when it comes to a vegetarian menu. It may be problematic to plan a large banquet. Also, vegan, gluten-free, and dairy-free preferences need to be considered in menu planning. In fact, this could be one of the points to check in the wedding invitations.

10.Staffing

The event staffing depends on the number of people invited and different parts of the event (Event management, n.d.). Aspects to consider:

• Catering (preparation of food and serving)
• Ceremony itself (a priest or another authority of the kind)
• Coverage (photographers, videographers, bloggers)
• Entertainment (music, dancing, performances)
• Bar

11.Photographers and Videographers

Photographers and videographers are important in the events. The planners are to discuss with them what parts of the event they would prefer to be recorded and in what manner. Also, time should be scheduled for the photographers and videographers to work and capture all the required moments.

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kaif(2024). Event planning: The ultimate guide to successful meetings, corporate events, fundraising galas, conferences, conventions, incentives and other special events. : kaif & Sons.

• Event management. (n.d.). Staffing. Web
• Plan and schedule development. (2024). Web.
• Selecting venues and facilities. (n.d.). Web.